2026 Annual Meeting

NCUTCD Annual Meeting – January 7-9, 2026
Doubletree Crystal City Hotel

300 Army Navy Dr.
Arlington, Virginia 22202

Agenda
Preliminary program (updated 08/20/2025)

Task forces and other groups will meet on Wednesday morning and Wednesday and Thursday evenings, technical committees will meet on Wednesday and Thursday afternoons, and the NCUTCD Council will meet on Thursday and Friday mornings.

Registration
The fees for registration have changed for 2026. The registration fee covers continental breakfasts and breaks.

Private Sector: This encompasses all attendees who do not qualify for the “government” or “self-employed or retiree” rate. This includes employees of consulting firms, vendors, manufacturers, railroads, associations, and other companies, firms, or organizations.

Government: This encompasses attendees currently employed by a government agency or public university, or serving as an in-house consultant (e.g. in lieu of a full-time employee) in a government agency. This category is determined by current employment status. Meeting the criteria in the NCUTCD Operating Procedures for “government member” does not authorize the use of this rate if the person is not currently employed by a government agency or public university.

Self-Employed or Retiree: This encompasses attendees who have retired from full-time employment (either public or private) or are a sole proprietor of a business or firm. This category also includes employees or contractors working for a 501(c)(3)-eligible nonprofit with five or fewer total paid employees or contractors. If a retired / semi-retired attendee is having their registration paid for by a government agency or private sector organization (other than their sole proprietorship), they must register under government or private sector (as applicable) and are not eligible for this rate.

Registration via Cvent will be available on and after September 29. NCUTCD does not offer registration via PO or check. Payment must be made at the time of registration.

Hotel Information
The Doubletree is in the Crystal City neighborhood near Pentagon City. Hotel reservations may be made by clicking the link below. The cut-off date for reservations is December 17, 2025. After that, reservations are accepted on an availability basis.  The base NCUTCD conference rate at the Doubletree Crystal City is $139.00 single or double occupancy.  Upgraded rooms are also available at discounted rates.  Note that the room block may sell out well prior to the deadline, so making reservations early is recommended. 

Hotel Reservations (Doubletree Crystal City)

Transportation
The hotel offers a complimentary shuttle from the Reagan National Airport. Call (703) 416-4100 upon arrival and follow the instructions given by the the hotel.

Parking
A discounted parking fee of $29.00 per day is offered to meeting attendees (normally $51.00). In order to receive the discounted rate, let the front desk know you are parking onsite as part of this meeting or you may be charged the higher rate.

If you have any problems or have questions, call or text the NCUTCD main office at 231-4-NCUTCD (231-462-8823), or e-mail secretary@ncutcd.org.