January 2024 Meeting


NCUTCD Annual Meeting – January 10-12, 2024

Doubletree Crystal City Hotel

300 Army Navy Dr.
Arlington, Virginia 22202

Preliminary program (updated 09/06/2023)

Task forces and other groups will meet on Wednesday morning and Wednesday and Thursday evenings, technical committees will meet on Wednesday and Thursday afternoons, and the NCUTCD Council will meet on Thursday and Friday mornings.

The fees for registration have changed for 2024. The fee is the same either by electronic or PDF registration. The registration fee covers continental breakfasts and breaks.

Registration Type Until Dec 1 After Dec 1
Private Sector
Self Employed or Retiree

Private Sector: This encompasses all attendees who do not qualify for the “government” or “self-employed or retiree” rate. This includes employees of consulting firms, vendors, manufacturers, railroads, associations, and other companies, firms, or organizations.

Government: This encompasses attendees currently employed by a government agency or public university, or serving as an in-house consultant in a government agency. This category is determined by current employment status. Meeting the criteria in the NCUTCD Operating Procedures for “government member” does not authorize the use of this rate if the person is not currently employed by a government agency or public university.

Self-Employed or Retiree: This encompasses attendees who have retired from full-time employment (either public or private) or are a sole proprietor of a business or firm. This category also includes employees or contractors working for a 501(c)(3)-eligible nonprofit with five or fewer total paid employees or contractors.

Registration for the meeting may be completed either online using a credit card or via PDF registration form. NCUTCD strongly recommends that attendees register and pay using online registration and credit card.

Online Registration (Credit Card)
By using the link below, you will be taken to a Cvent page where you begin registration. You then just need to enter your email address and follow the instructions. After you register, you will be sent an email confirming your registration. Online registration requires payment by credit card.

Online Registration (Cvent)

Offline (PDF) Registration
If paying by purchase order, check, or ACH, please use the PDF registration form available at the link below. Please follow the instructions on the form. Offline registration via (PDF form) closes December 22, 2023 – after that date, only online registration will be available.

Offline (PDF) Registration Form

If you have any problems or have questions, call or text the NCUTCD main office at 231-4-NCUTCD (231-462-8823), or e-mail secretary@ncutcd.org.

Hotel Information
The Doubletree is in the Crystal City neighborhood near Pentagon City. Hotel reservations may be made by clicking the link below. The cut-off date for reservations is December 19, 2023. After that, reservations are accepted on an availability basis.  The base NCUTCD conference rate at the Doubletree Crystal City is $129.00 single or double occupancy.  Upgraded rooms are also available at discounted rates.  Note that the room block may sell out well prior to the deadline, so making reservations early is recommended. 

Hotel Reservations (Doubletree Crystal City)

Note: The reservation page on the Doubletree website linked above may not work correctly with all browsers (such as Safari).

The hotel offers a complimentary shuttle from the Reagan National Airport. Call (703) 416-4100 upon arrival and follow the instructions given by the the hotel.

A discounted parking fee of $15.00 per day is offered to meeting attendees (normally $42.00). In order to receive the discounted rate, let the front desk know you are parking onsite as part of this meeting or you may be charged the higher rate.

Revised 09/12/2023